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Camp Administrator

Best week of summer

Camp Administrator

 

Camp Evergreen is seeking a passionate, skilled Camp Administrator to join our senior team.

Please send your cover letter and resume to director@camp-evergreen.com

 

PURPOSE OF THE ROLE:

The Camp Administrator plays a key role on our team. In many cases, the Camp Administrator is the first person our guests and clients will interact with at Camp Evergreen.  This position requires compassion, patience, helpfulness, and kindness. These are critical components of any effective ministry. This position is responsible for the day-to-day incoming communication, management of the general camp email, and social media accounts. It is the event registrar for retreats, special events, and summer camps. Though primarily operating in the background, their role is integral to providing excellent customer care by communicating and connecting people. Through their role in supporting the ministry and organization of Camp Evergreen, the Camp Administrator will also commit to serving campers and guests with an exceptional standard of care.

 

DEPARTMENT: Executive Team

 

TENTATIVE START DATE: August 16th

Read Our Beliefs & Practices

Camp Administrator

CAMP EVERGREEN MISSION

Camp Evergreen is a place to connect, explore, and grow. We exist to see lives transformed by the power of Jesus.

CAMP EVERGREEN VISION

Camp Evergreen aspires to be a place of restoration and adventure where all are invited to be inspired by creation, strengthened through friendship, and transformed in faith in our evergreen gateway to the Rocky Mountains.

1. General Office Management- 30%

  • Manage the main phone extension for the camp and the general inquiries email (main@camp-evergreen.com).
  • Pick up and deliver mail every 1-2 days.
  • Responsible for ordering office and custodial supplies.
  • Maintain orderly digital and physical record-keeping systems, including digitizing documents and files
  • Coordinate and maintain vehicle insurance records, including assisting with renewals and setting up new drivers within the insurance system.
  • Assist with office technical issues and troubleshooting, utilizing available technology tools and coordinating with external vendors to resolve problems and maintain office devices and systems.

2. Communications – 20%

  • Responsible for sending email blasts:
        1. Event-specific blast emails throughout the year for summer camps, retreats, AGM, etc…
        2. Pre-event reminders and preparation newsletters (packing lists, check-in information).
        3. Maintain monthly communication with partner churches regarding updates, needs, and upcoming events.
        4. Maintain and add subscribers to our email marketing system.
  • Responsible for creating engaging and consistent content and posting for Camp Evergreen’s social media sites (Instagram and Facebook).
  • Create and execute a Social Media posting schedule. Providing seasonal advertising campaigns and promotional content for registration launches, fundraisers and camp events.
  • Maintain and update website content and event information as needed throughout the year.
  • Assist with any large mail-outs, generating mailing lists, and coordinating the effort to finish large camp mail-outs.

3. Event Registrar – 35%

  • Administration and implementation of all forms required for registration through CampBrain software.
  • Manage the registration process for all events hosted by Camp Evergreen. These events may include summer camps, retreats, fundraisers, and special events.
  • Responsible for the emailing and follow-up of any outstanding invoices with clients regarding our events.
  • Oversee the check-in process for the aforementioned events.
  • Manage any communications leading up to the events (see Communications)
  • Create forms for inter-office use for Events (accommodations, medical information, cabins information, etc…).
  • Process monthly installment payments and assist in streamlining camp revenue and payment processes in coordination with the business director.

4. Executive Assistant – 15%

  • Coordinate with the Executive Director on executive-level projects and tasks as needed.
  • Assist in Septic inventory management, septic spreadsheet management, and reviewing incoming septic lab reports while flagging concerns to maintenance or engineers when required. Assist with panel data retrieval and maintain annual septic documentation.
  • Uphold the mission, vision, core values, and core anchors of Camp Evergreen with the highest standard of excellence.
  • Uphold Camp Evergreen policies and adhere to policies, best practices, and principles related to standards of service care as established by recognized authorities.
  • Share collective responsibility with all Camp Evergreen staff for advancing the Mission and Vision. Seek to collectively create and maintain a culture that attracts, builds, and forwards the Kingdom of God through hospitality, generosity, and kindness.
  • Contribute positively to a unified staff culture that prioritizes teamwork and shared ownership.
  • A personal profession of faith in Jesus for salvation and witness of obediently following Him. A member or adherent in an evangelical church.
  • Exceptional Team Skills:
    • Demonstrated ability to maintain healthy working relationships with a team, including exceptional interpersonal and communication skills.
    • Collaborate and build on teammates’ ideas.
    • Organized and strong planning skills.
    • Demonstrated ability to initiate and follow through on projects with excellence.
  • College/University degree or equivalent experience.
  • Ability and willingness to learn and adapt to new software and technology:
    • CampBrain (Event Software)
    • OpenOffice Suite
    • Google Office Suite and Drive.
    • Utilize AI and other emerging technologies to streamline administrative processes, improve efficiency, and assist in creating timely communications and operational systems.
  • Demonstrated ability to handle sensitive and/or confidential situations respectfully and compassionately.
  • Good health and stamina.
  • Valid driver’s license and clean background checks.
  • Check-ins throughout the year will be conducted with the Executive Director.
  • Camp Evergreen is a mission-based organization whose programs fall outside the stereotypical Monday-Friday workweek.
    • Days off/Statutory Holidays may fall irregularly while adhering to Alberta Labour Standards.
    • Days in Lieu and Banked Time may be used to compensate for industry-specific work seasons (e.g., summer).